Tips for Smooth and Efficient International Document Legalization

In our mobile society, the need for international document legalization is growing. More than 445 million business trips occur yearly, not including those traveling for pleasure or educational opportunities.

Everything from having divorce papers served in a foreign country to doing business, entering into a business partnership with a foreign entity, or attending school may require apostille services, document certification, or legal document translation. Here are some tips for getting the job done quickly.

Hague Convention

In 1981, the United States became part of the 1961 Hauge Convention. This provides easier certification of documents necessary for international travel or other member countries. There are currently 91 members of the HCCH.

If the country is on the list, check for legal document requirements and what authentication is necessary. The country may reject documents that don't meet its verification requirements.

For countries not participating in the Hague Convention, embassy legalization provides an extra level of security for acceptance on foreign soil. This is a must before stepping onto the airplane.

Apostille Services

Countries that are members of the Hague Apostille Convention will need an apostille for documents. This includes vital records from your Secretary of State or Federal documents from the U.S. Department of State.

The apostille authenticates the seals and signatures on birth certificates, death records, court orders, and more. Requirements for an apostille include:

• Notarization of each document
• All seals and signatures must be original unless a true certified copy from a notary public
• Death, birth, and marriage certificates, court documents, divorce decrees, and federally issued documents must be certified by the secretary of state
• All documents must be translated into that country's native language by a certified translator and notarized as an accurate translation

These are basic requirements; please verify specific requirements for the country where documents will be used.

Translation Services

When sending or carrying documents to a foreign country, you must have them professionally translated into their language. For a translation to be acceptable, it must include a certificate of translation accuracy that includes:

• Statement of translator's qualifications
• A statement confirming that the translation is complete and accurate
• Reference to translated document and language it is in
• Date of issue
• Translator's full name and signature

Translations may require notarization and a seal. Always verify a country's specific requirements.

Mobile Notarization Services

The easiest way to meet international document legalization requirements is to use mobile notary services. You can handle all necessary services, such as pickup and delivery to your office, or quick procedures, such as notarization at your location.

Select a service that handles all services, from standard public notaries to fully certified document translations, apostilles, certifications, and more. This will save you time and increase your company's productivity.

Easy International Document Legalization

Call Maryland DC Virginia Mobile Notary & Apostille when you need international document legalization. We are registered with the Secretary of State as a provider of authentication, apostilles, and certificates.

We offer a variety of services, including certified translations. We pick up, deliver, and conduct appointments at your location. Call 240-474-6252 to schedule services today.